When using email on the go, it’s important to maintain professionalism and establish yourself as a credible sender. One way to do this is by adding a signature to your emails. This signature can include information such as your name, title, company, and contact information. However, many mobile users struggle with adding signatures to their Outlook emails on their smartphones. In this guide, we’ll walk you through the process of adding a signature in Outlook mobile app, so that you can make a great impression on your clients and colleagues.
Why Add a Signature to Your Email?
A signature is a way to add a personal touch to your emails and establish yourself as a professional. When someone receives an email from you, they will immediately be able to see your name, title, company, and contact information. This can help them remember you and make it easier for them to get in touch with you if needed. Additionally, signatures can also include links to your social media profiles or website, which can drive traffic to your business and establish your credibility as an expert in your field.
How to Add a Signature in Outlook Mobile App
To add a signature to your emails on your smartphone, follow these simple steps:
- Open the Outlook app on your smartphone.
- Tap on the “Settings” icon in the lower-left corner of the screen.
- Scroll down and tap on “Compose & Send.”
- Scroll down again and tap on “Signature.”
- You’ll see a text box where you can enter your signature message. Type out the message you want to include in your signature.
- You can also customize your signature by adding images or other formatting options. To do this, tap on the “Insert” icon and select the option you want to use.
- Once you’ve finished creating your signature, tap “OK” to save it.
- Now, when you compose a new email, your signature will automatically be added to the bottom of the message.
Tips for Creating an Effective Signature
Here are some tips for creating an effective signature that will help you make a great impression on your clients and colleagues:
- Keep it short and sweet. Your signature should be no more than a few lines long, as people tend to skim through their emails quickly. Stick to the most important information and avoid including unnecessary details.
- Use a professional font. Stick to a clean, easy-to-read font like Arial or Calibri. Avoid using fancy or decorative fonts that can be difficult to read on small screens.
- Include your name and title. Make it clear who you are and what you do by including your name and title in your signature. This will help establish yourself as a professional and make it easier for people to remember you.
- Add contact information. Include your phone number, email address, and website link in your signature so that people can easily get in touch with you if needed.
- Customize your signature. You can add images or other formatting options to make your signature stand out and establish your personal brand. Just be sure to keep it professional and avoid using anything that could be seen as unprofessional or offensive.
Real-Life Example of a Successful Signature
One example of a successful signature is the one used by John Doe, a mobile developer based in New York City. His signature includes his name, title, company, phone number, email address, and website link:
John Doe
Mobile Developer
XYZ Tech Solutions
(123) 456-7890 | johndoe@xyztechsolutions.com | www.xyztechsolutions.com
This signature is short and sweet, but still includes all the important information that someone would need to get in touch with John if needed. It’s also customized with a professional font and includes a link to his website, which helps establish his credibility as an expert in the field.
FAQs
1. Can I use different signatures for different email accounts?
Yes, you can create different signatures for different email accounts. This allows you to customize your signature to fit the needs of each account.
2. How do I add a signature to my emails on my computer?
To add a signature to your emails on your computer, follow these steps: Open Outlook > Click on File > Options > Mail > Signatures & Stationery > New > Type in your signature message. You can also customize your signature by adding images or other formatting options.
